How to Prepare for An Office Move

office building

Relocating an office is a lot of work. There are many steps in the moving process, from the initial planning to the packing and moving day itself. Plus, while all of that is happening, your business needs to continue running the entire time.

Our moving professionals at Move On are experienced in office relocations. Whether you’re moving offices here in Nashville or relocating to a new area entirely, we’d like to share our expertise to make your move as seamless as possible.

Create a Timeline

When does your lease expire? Are there any important dates or holidays coming up? When does the property manager need to be notified of the move? Answering these questions can help you create a relocation timeline. Having everything written out will help you clearly communicate the details of your move to your employees, suppliers, and customers.

Declutter the Space

Offices are full of technology equipment, office supplies, furniture, and many other miscellaneous items employees use on a day-to-day basis. Who says you need to take everything with you in the move?

Reduce stress on moving day by decluttering your office space a few weeks before the big move. Create a sorting system and decide which items should be kept, donated, sold, or tossed.

Tip: if you’re looking to donate items, be sure to check out tax-deductible charities in the area.

Make an Inventory List

Once you’ve figured out what items you no longer need, make a final inventory list to keep track of everything going to the new space. It’ll help you decide what types of packing equipment you need and identify where items are going on moving day. Plus, it’ll remind you what you need to purchase once the process is complete.

office furniture

Buy Packing and Moving Supplies

No one enjoys unpacking after a big move and finding a damaged item or two. Plan ahead and minimize damage by buying the right packing and moving supplies. This includes:

  • Boxes
  • Tape
  • Furniture wrapping (bubble wrap, soft cloth, etc.)
  • Specialty boxes (TVs, computer monitors, etc.)

Unless you plan on physically carrying the boxes yourself, you’ll need transportation to get everything from point A to point B. Research different moving trucks in the area, looking at the various prices, reviews, and reputations of each company. We might be biased, but we recommend using a local Nashville moving company instead of a larger corporation.

Pack Up and Label Everything

You’ve secured supplies and booked the transportation, now it’s time for the biggest task of all: packing up. Create a labeling system—whether you want to use numbers, colors, or shapes—and stick with it, labeling all boxes and items by department. It makes it easy for the people doing the physical labor to know where to put everything.

Need Help? Hire a Moving Company

Offices. Restaurants and bars. Medical offices. Warehouses. Nonprofits. Whatever your work entails, finding the right Nashville moving company can make all the difference. From packing and moving to storing any items in short- and long-term storage facilities, our experts can handle the entire moving process for you. That means you can focus on your work and enjoy a stress-free move for your business. Get a free quote from Move On today!

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